Terms of Membership

1. Scope

  1. Includes all facilities, workshops, rented premises, and garages run by the association.
  2. Collectively referred to as “facilities” or “facility”.
  3. The signer of these terms is referred to as “member” or “members”.

2. Access and Opening Hours

  1. Membership grants access to facilities, machines, and tools during opening hours.
  2. Certain machines/tools require a license to operate independently or under supervision.
  3. See paragraph “15. LICENSE” for further information.
  4. Opening hours are dynamic and can change weekly as they are operated by members.

3. Up time

  1. High usage can put pressure on machines and tools, causing waiting times.
  2. Machines/tools may be “out of service” until repaired or replaced.
  3. Members must inform employees, volunteers, or representatives of breakdowns to keep others informed.

4. Rights of members

  1. Right to vote in the yearly election of the Committee (one vote each).
  2. Right to run for election in the yearly Committee election.
  3. Right to participate in all open meetings hosted by the Forening.
  4. Right to appeal a ban by sending an application to the Board (must wait at least 60 days between applications).

5. Damages

  1. Members must inform representatives if they damage a machine, so it can be dealt with quickly.
  2. Improper or irresponsible use of machines/tools/facilities will be billed to the member.
  3. Members must also sign and agree to the supplementary “liability waiver”.

6. Closed days

  1. Facilities may be closed due to reservations, cleaning, courses, maintenance, workshops, etc.
  2. Facilities may also be closed for vacations and holidays.

7. Storage

  1. Members may store belongings in the designated storage box assigned to them individually.
  2. Members may temporarily store belongings in the makerspace, provided they obtain prior approval from the Board to ensure that the storage does not interfere with the usability of the facilities for other members.
  3. Stored belongings without agreement will be removed after 7 days at the member’s expense.

8. Insurance

  1. Members are strongly encouraged to have insurance.
  2. The Forening does NOT cover injuries or lost/damaged property of members.
  3. Recommended insurances: Indboforsikring and ulykkeforsikring or equivalents.
  4. Members should consult their insurance company if in doubt.

9. Cleanup

  1. Members must clean up after themselves.
  2. Facilities must be left in at least the same condition as when the member started using them.
  3. Responsibilities include sweeping floors, wiping tables, returning utensils, tools, and machines to their original place.
  4. Members are encouraged to clean up after each other if something is missed.

10. Trash

  1. Facility materials must be disposed of in the appropriate container.
  2. Members bringing their own materials are responsible for disposal at their own expense.

11. Use of machines and tools

  1. Members must not operate machines/tools they are unfamiliar or uncomfortable with.
  2. Some machines require a license to operate independently or under supervision.
  3. Facilities are common areas; members are encouraged to give each other space and allow priority if someone is in a hurry.

12. Safety

  1. Members must sign the liability waiver and follow its terms.
  2. Members must follow ALL safety rules and regulations.
  3. Personal protective equipment must be used at all times.
  4. Members are responsible for preventing bodily harm or injury to others.

13. Guests

  1. Members may bring guests as company, not workforce.
  2. Members are responsible and liable for their guests.
  3. Terms of the Forening apply to guests as well.

14. Dispute Resolution

  1. In the scenario of a dispute between members, a formal complaint shall be made to the Board via official communication.
    1. The Board shall organise a conflict hearing within 14 working days to find a resolution.
    2. The accused member may provide a written response to the complaint prior to the hearing.
    3. Should the members involved come to a resolution before the hearing, the case shall be rescinded.
  2. The Forening uses a 3-strike warning system to resolve conflicts.
    1. Strike one = oral and written warning.
    2. Strike two = short-term ban, not exceeding three (3) weeks.
    3. Strike three = revocation of membership.
  3. In severe cases, the Forening reserves the right to issue an immediate membership revocation.
    1. If banned, the member must remove all belongings from the facility as soon as possible.
  4. One strike shall be rescinded from a member after an 18-month period with no further infractions.

15. License

  1. Certain machines/tools require a license to operate.
  2. The Association hosts opportunities to acquire licenses.
  3. There are two levels of licensing:
    1. Level 1: use under guidance of a Level 2 licensed member.
    2. Level 2: independent use and ability to supervise Level 1 licensed members.

16. Privacy policy

  1. The Association’s privacy policy is in the “Cookie and privacy policy” annex.